Government of India
Ministry of Defence
Principal Controller of Defence Accounts
(Southern Command) Pune
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Audit
 
:: Submission of Bills

:: ECS Payment

:: Payment Procedure

:: Local Audit

     
 

Submission of Bills

1.      Bills will be received by this office through Units/Formations only.

2.       Units/Formations may ensure that the bills are submitted to this office along with all the required documents / enclosures.

3.      The following are the MANDATORY enclosures

  •       Contingent Bill/Contractor Bill countersigned by the Unit Authorities.
  •       Sanction of the Competent Financial Authority (CFA).
  •       Original Copy of the Supply Order (S.O).
  •       Pre-receipted Bill/ Stamped Receipt by the Vendor.
  •       Original Quotations and Call for Quotations.
  •       Comparative Statement of Tenders (CST).
  •       Certified Receipt Voucher (CRV) / Inspection Note.
  •       Sales Tax/VAT Certificate.

4.      The following enclosures are to be enclosed  wherever applicable:

  •       Amendments to S.Os.
  •       Extension period for delivery of stores.
  •       Warranty / Guarantee Certificate.
  •       Copy of Bank Guarantee.
  •       Bulk production clearance Certificate.
  •       Railway Receipts / Proof of despatch.
  •       Provisional Receipt from the Consignee Unit.
  •       Non-availability Certificate from the Concerned Depots.
  •       Urgency Certificate.

PAYMENT PROCEDURE

1.      This office will check and verify the enclosures and the supporting documents submitted along with the bill.

2.      If found in order and subject to availability of funds for the concerned Units in the particular Head of Account, the bills will be passed for payment and the expenditure booked.

3.      Recoveries, if any, like LD Charges, IT, Postal Charges (in case of Cheque Payments) are made while processing the bill.

4.      Final payment will be made through Cheque in favor of vendor or through ECS in the Vendorís account as given by him.

If any of the requirements mentioned above are not met or if funds are not available, the bills will be returned to the Units for resubmission after complying with the full requirements.

 
     
         
         
       
 
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